Writing a letter of invitation for a visa application might seem daunting, but it's actually straightforward once you understand its purpose. The invitation letter, written by the host, can be addressed to either the guest or the consular officer. Some embassies provide their own invitation forms, so it's crucial to check the visa document checklist for any specific requirements.
If there’s no official form, the letter should include essential details about both the host and the guest:
For the Host:
- Full name
- Date of birth
- Address
- Telephone number
- Occupation
- Type of home (owned, rented, etc.)
- Legal status in the host country (e.g., work visa, student visa, permanent resident, or citizen)
- Signature
For the Guest:
- Full name (as shown on their passport)
- Date of birth
- Address and telephone number
- Relationship with the host
- Purpose of the visit (e.g., holiday, wedding)
- Exact entry and exit dates
If the letter is addressed to the guest, it should be more personal and friendly, reflecting the relationship between the host and the guest, rather than being overly formal. This approach helps the consular officer better understand the nature of the visit.