How to Extend a Work Permit in Poland?

Foreign nationals working in Poland on a valid work permit may need to extend their stay if their employment continues beyond the original permit’s validity. To ensure a legal and uninterrupted work relationship, employers must take the initiative to renew the permit on time. The most common type, Work Permit Type A, can be extended provided that the terms of employment remain largely unchanged.

Here is everything you need to know about extending a work permit in Poland in 2025.

When to Start the Extension Process

It is essential to start the extension process at least 30 days before the current work permit or visa expires. Applying late may result in legal complications, including fines or even forced departure of the employee from Poland.

Who Submits the Application?

The responsibility to initiate the extension lies with the employer. The employee cannot extend the work permit independently. The application must be submitted to the regional voivodeship office (Urząd Wojewódzki) in the region where the foreigner works. Alternatively, some regions offer the possibility of submitting the application via an online platform, which speeds up the process.

Step-by-Step Process to Extend a Work Permit in Poland

1. Renew the Employment Contract

Before applying for an extension, the employer must ensure that the employment contract is either renewed or extended. The new contract should outline the continued terms of employment, including job role, salary, and work conditions.

2. Prepare the Application

The employer needs to complete an official work permit extension application, which is similar in format to the original application. This form is available at voivodeship offices or can be downloaded from the official government websites.

3. Gather Required Documents

The following documents typically need to be submitted with the application:

A copy of the new or extended employment contract.
The employee’s valid passport and current work permit.
Proof of continued health insurance for the employee.
Updated financial and legal documents of the employer (if requested).
Confirmation of tax and social security contributions for the employee, showing compliance with Polish labor laws.

4. Submit the Application

The complete application and documents must be submitted to the regional voivodeship administration office. Employers may also have the option to use the electronic application system, if supported in their region.

5. Await Decision

Once the application is submitted, the voivodeship office will review it for accuracy and completeness. If there are no issues or missing documents, the extended work permit will be issued, typically within several weeks. Employers are advised to track the application status and respond promptly to any requests for additional information.

Important Reminders

The employee must remain legally in Poland during the review process. If their visa or residence permit is about to expire, they should apply for an extension of stay concurrently.
Changes in job position, employer, or work location may require a new work permit, not just an extension.
If the employment relationship ends before the permit expires, the employer is required to notify the authorities.

Extending a work permit in Poland is a manageable process, provided employers plan ahead and ensure all documentation is in order. Starting the renewal process early—preferably 30 to 60 days before the current permit expires—can prevent legal risks and help maintain workforce continuity. As Poland continues to attract skilled labor from abroad, understanding the administrative procedures surrounding work permits is essential for employers committed to legal and long-term hiring.