Hiring foreign workers in Poland involves a structured legal process, especially for non-EU nationals. The most common type of work permit—Type A—applies to foreigners employed directly by a Polish company. It is the employer's responsibility to initiate and manage the work permit application process. Here is a clear, step-by-step guide on how to issue a Type A work permit in Poland in 2025.
Step 1: Application Submission
The process begins with the employer submitting an official application for a Type A work permit to the appropriate voivodeship office (regional authority) located in the area where the foreign employee is expected to work.
Step 2: Payment of Fees
Once the application is prepared, the required consular or administrative fee must be paid. The amount may vary depending on the duration and type of employment, but it is a mandatory part of the process.
Step 3: Submission of Required Documents
The employer must gather and submit a complete set of documents, which typically includes the following:
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Company documentation – Legal records of the business, such as registration certificates, operational licenses, and financial statements (including the most recent profit and loss report).
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Employee documentation – A copy of the foreign worker’s valid passport, proof of health insurance, and other personal information relevant to employment eligibility.
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Employment contract – A signed copy of the employment contract outlining the job position, salary, working conditions, and contract duration.
Step 4: Review and Approval
After reviewing the application and documentation, the regional voivodeship office works in coordination with other authorities to assess the case. If the application meets all legal requirements, the office issues the official work permitallowing the foreigner to legally work in Poland.
While the process is generally straightforward, it is crucial for employers to ensure that all documents are accurate and complete to avoid delays. In some cases, authorities may request additional documentation or clarification. Once the permit is granted, the employee may also need a residence permit if they are not already living in Poland legally.
By following these steps carefully, Polish employers can successfully navigate the legal requirements and bring qualified foreign professionals into their workforce.